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South Metropolitan TAFE : Referencing and Plagiarism: In-text Citations and Quotes

Referencing in the APA style.

In-text Citations

It is important to use in-text citations to identify where you are referring to another's work or idea.  You should use an in-text citation either when you are  using a direct quote, or when you are using an indirect quote (paraphrasing).

The purpose of an in-text citation is to lead the reader to the correct entry in your Reference List.  Your in-text citation should contain enough information to achieve this. 

  • When quoting a sentence or paragraph, a page number is required. However, if summarising the source as a whole, there is no need to place a page number.
  • For online sources use page numbers if provided, otherwise, use paragraph numbers.
  • Where the work has no identified author, cite in-text the first few words of the reference list entry (usually the title) and the year.

Regardless of the type of information you are citing (be it a book, journal article, webpage, 
YouTube video etc.), your in-text citation will comprise of the author (or title) and date 
information relevant to that particular entry. Decide how to format your in-text citation 
based on whether you have an author name (and how many names you have), or a title for 
that entry.


See lots of examples of in-text reference layouts in the table below.



A 'direct quotation' is a word-for-word copy of another author's work.

If the quotation is less than 40 words in length (short quote), then it should be incorporated into the text and is enclosed with double quotation marks. Always include the name of the author, the date of publication and the page number.

Example: should be noted that every child needs continual positive reinforcement to cope with the world. As Smith (2011, p.36) points out, "it is no surprise that we are much better at recognising negative signals than positive ones". Therefore we need to ...


... children are very adaptable. However, "it is no surprise that we are much better at recognising negative signals than positive ones" (Smith, 2011, p.36).

If the quotation is more than 40 words in length (long quote), then do not use quotation marks, but indent and use double spacing.


Governments have occasionally produced reports on the merits of privatization, incorporating 'expert' assessments of likely sale and retention values. This is progress, of a kind. It does, after all, provide the community with opportunities to scrunitize major proposals for assets sales - opportunities long available in the private sector. (Walker, 2010, p.140).

An indirect quotation is when you express something in a concise, condensed 'different' way to the author's original words.  This is also known as 'paraphrasing', or summarising. 

The purpose of a paraphrase is to clarify, in your own words, the essence of the original communication.  When paraphrasing, it is still necessary to provide an in-text citation to indicate where the ideas have come from.

Watch this helpful Powerpoint presentation, which explains the 8 steps of good paraphrasing. 

(A Works Cited List is the same as a Reference List)

A summary is created when you paraphrase and condense the original source material.  Summaries are always shorter than the original material.  You might summarise an entire chapter into a few paragraphs, or an entire paragraph into a few lines.  

Both paraphrasing and summaries require a in-text citation, pointing the reader to the full reference in the Reference List.  However, paraphrasing and summaries do not require a page number to be included in the in-text citation.


When to use quotes, paraphrases and summaries

             Reproduced and made available for copying and communication by WA training providers for its educational purposes with the permission of [].

Important: Remember that quoting, summarising and paraphrasing (even when referenced) should not make up your whole assignment. Click on the links below to find out how to use information ethically and how to avoid plagiarism.